Registration Policies and Procedures
- Please register early. Class status is determined one week prior to starting date.
- Your check is your receipt. If you wish a class confirmation, please include a self addressed stamped envelope.
- There is a $20 charge for checks returned for insufficient funds.
- Registration is not accepted by instructors.
- Kids Club, Fundays, and Kamp Kaleidoscope have separate registration and refund policies. Please see parent handbooks for specific information.
Due to scheduling difficulty, the Park District requests a 2-week advance notice for any participant needing an aide. Please see registration form.
The Park District reserves the right to cancel, postpone, or combine classes and change instructors. Programs not meeting the minimum registration will be cancelled, and refunds will be issued in the form of a check.
Cancellation decisions will in most cases be made one week in advance of the beginning of the program. All participants in cancelled classes will be notified by Park District Staff and will receive a full refund.
If you wish to transfer to a different class, please bring $5 per transfer to the Park District and complete a Transfer Form during business hours.
Many of our classes have registration limits. Because of facility space and staff limitations, we cannot always guarantee you will be enrolled in the class of your choice. The Park District maintains waiting lists for classes that have reached their maximum registration and encourages everyone to be placed on a waiting list. We will open additional classes whenever possible.
Instructors and leaders are not allowed to accept any registrations and are not allowed to give authorization for more people to register than the listed maximum. Your cooperation is appreciated. Registration deadlines have been set for each class. Please register prior to registration deadline. We try to establish class status at least 1 week prior to starting dates. Please register at least 1 week prior to class unless designated otherwise.
Minimum / Maximum Class Numbers
For each program at the Batavia Park District there is a minimum number of registrants needed before a class can be offered. Most teachers are paid per class period, not per student, so if less than the minimum number of people register, the Park District would lose money - your money.
The maximum is established to guarantee the highest quality program we can offer both in a facility and program sense. We like to keep the student / teacher ratio low to insure high quality.
Checks returned for non-sufficient funds will be assessed a $20 service fee.
Program Refund Policy
Refunds will be considered for the following reasons:
Class Cancellations/Park District Closings;
Class Cancellations or Park District Closings will result in a refund that will be mailed to the person who was enrolled in the class unless participant is a minor, the refund will go to Parent/Guardian who signs registration form. If you wish to apply this refund to another class, you must notify the Park District immediately.
Refunds 5 Business Days Prior to Class;
Refund requests received 5 business days before the first class meeting will be accepted, less a service charge.
If application is received less than 5 business days prior to start of program and it causes enrollment to fall below minimum and the spot cannot be filled, no refund will be given.
Refunds After Start of Program;
Refund requests received after the second meeting of the program will not receive a refund with the exception of a written medical excuse prior to completion of the program. Fees will be pro-rated starting with the day the refund form is received in the Park District Office. A $5 service charge and program supply costs will be deducted from the amount of refund for each program, including medical reasons. Medical excuses will result in a pro-rated refund based upon the number of classes held prior to the date listed on the physicians excuse. If program falls below the minimum required and the spot cannot be filled, no refund will be given.
One-day Program Refunds; (with the exception of Fundays)
Applications for refunds for one-day programs must be submitted 5 business days prior to class starting in order to receive a refund. Refunds will not be accepted after the class has ended.
All refunds will be issued in the form of a check when application is applied for before the class starts. Checks are processed by the Batavia Park District front office bi-monthly and sent via mail.
All refunds applied for are subject to a $5 service charge. Instances where fees are $10 or less, the service charge will be based on 10%.
Kids Club, Kids Watch, Fundays, New Horizons and Kamp Kaleidoscope participants are subject to different terms of refund and withdrawal policy. See parents' manuals for more information.
Inclement Weather Policy
If there is inclement weather, participants should call the Park District sports phone number at 630-761-8325 for program status. Please call after 8:30 a.m. during the week for morning or early afternoon programs; and after 4:00 p.m. during the week for evening events. For weekend programs call after 8:30 a.m. The umpires or instructors decide status of play after program starts. They will base their decisions on the field conditions and likelihood of rain or thunder. During the Winter months, when School District 101 is closed due to inclement weather, all park district classes are cancelled for that day.
Non-Resident Fee Policy
The Batavia Park District resident via property taxes makes a significant contribution to the operation of the park district. The park district boundaries were established with the formation of the park district in 1969. A copy of a map showing the park district boundaries are printed in the brochure and available at the park district office. Persons living outside the park district boundaries will be required to pay an additional fee to register in the park district programs. The non-resident fees are divided into two categories.
- Batavia city resident, but not a resident within the Batavia Park District boundaries... BNR
- Persons residing outside of Batavia and also outside the Batavia Park District boundaries...NR
Batavia Non Residents will be required to pay an additional 15% on all Batavia Park District programs, excluding trips. The fee will be indicated BNR on our park district brochures. The Non Resident fees will be 30% higher on all recreation programs, excluding trips. These fees will be indicated by NR on the Park District brochure.